Project Secretary

• Manage agendas for the Programme Team, including the Programme Director and Project Managers.

• Coordinate and prepare meetings, travel arrangements, documentation, and events for project teams.

• Provide comprehensive administrative and organisational support to the Project Management Office (PMO).

• Record and distribute meeting minutes, track and follow up on action items, maintain action and decision logs, and assist with risk management reporting.

• Prepare high-quality presentations and reports for executives and the steering committee.

• Ensure accurate and up-to-date administrative records within Van Oord’s internal systems.

We’re looking for a proactive and dependable professional who thrives in a dynamic environment. You’re sociable, service-minded, and enjoy variety in your work. You take initiative, communicate clearly, and manage expectations with confidence—always maintaining professionalism while setting boundaries when needed.
 
 You bring:

• MBO qualification with relevant experience, or a Bachelor’s degree with an interest in programme management and IT systems.

• A minimum of 5 years’ experience in a comparable secretarial or administrative support role.

• Strong proficiency in Microsoft Office, with advanced skills in Excel, PowerPoint, SharePoint, and ServiceNow.

• Excellent communication skills in both Dutch and English, spoken and written.

• A hands-on, solution-oriented mindset with outstanding organisational and time management skills.

• The ability to perform effectively under pressure and adapt to changing priorities.

• A salary that matches your responsibilities and experience.
• Additional allowances for working on board / on project locations abroad;
• Travel allowance (€0.31 per km);
• 32 leave days per year;
• Variable bonus;
• Pension scheme;
• Collective health insurance (optional);
• Flexible working from home policy, 2 days a week when working on a full-time basis;
• Extensive learning and (personal) development possibilities, including a wide range of online courses via Goodhabitz;
• You can join communities, like Young Van Oord, Van Oord Women and the Van Oord staff association;
• We organize several (sport) events, e.g. winter sport, weekend of sailing, cycling and a motorcycle tour.

Interested? Apply via the application form below. Do you have any questions? Please contact Wilma van der Linden 
 
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Acquisition for this vacancy is not appreciated. 
 
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