Project Secretary

As a project secretary you provide full secretarial support to and perform administrative tasks for the managers. You schedule and organise work activities, see the big picture and set priorities, anticipate forthcoming events and act accordingly. In short, you will be the backbone of the department.

• Handling, distributing, drawing up and filing incoming and outgoing correspondence; 
• Supporting Project Directors/Managers and maintain the agendas of various colleagues;  
• Being the contact person for all internal and external customers and also deal independently with internal and external telephone calls (including international ones); 
• Carry out various support activities for the Business Unit, book meeting rooms and international trips, and arrange visas and currency.  

A hands on and experienced secretary. An amicable colleague to work with, with a ‘can do’ mentality. Someone who knows how to set boundaries in a kind but firm way. It is important that you like arranging for everything to run smoothly and enjoy the diversity of the role. Furthermore it is important that you recognize yourself in the profile stated below. You have:  

• Completed a secretarial training programme at secondary vocational level (MBO) and have worked at least 5 years in a similar position; 
• A good working knowledge of MS Office, Sharepoint and Teams; 
• Good communication skills in Dutch and English, both oral and written; 
• A skill to manage expectations, ask questions and set your own boundaries; 
• The ability to follow a structure and procedure which has yet been established (e.g. an archive), due to your precisive nature.

We offer you a position in which you will have an important contribution to our mission 'building a better world for future generations'. In addition, we offer you:

• a salary that matches your responsibilities and experience;
• Travel allowance (€0.31 per km) and home office allowance (€2,15 per day);
• 32 leave days per year;
• Variable bonus;
• Pension scheme;
• Collective health insurance (optional);
• Flexible working from home policy, 2 days a week when working on a full-time basis;
• Extensive learning and (personal) development possibilities, including a wide range of online courses via Goodhabitz;
• You can join communities, like Young Van Oord, Van Oord Women and the Van Oord staff association;
• We organise several (sport) events, e.g. winter sport, weekend of sailing, cycling and a motorcycle tour.

Interested? Apply via the application form below. Do you have any questions? Please contact Pascal Brink.