Lead Document Controller

Gorinchem

Office

From 32 hours per week

Document control

Your role at Van Oord is more than just a job; it's a chance to influence the quality of our work and shape the future of renewable energy. As the Lead Document Controller in our QHSE department, you'll be a key player in both national and international projects, contributing to our commitment to safety and sustainability.

The position

As the Lead Document Controller, you'll be the focal point for all project-related document control matters, facilitating seamless communication among your project team, clients, subcontractors, and suppliers. Van Oord provides an environment that fosters professional growth, encouraging you to contribute your ideas and skills to the company's ongoing success. Your projects will range from the iconic Palm Tree Island in Dubai, to cutting-edge offshore wind farms.

Your workplace

The Document Control team comprises 23 enthusiastic colleagues who are setting a new standard for the quality of our work. Together with the team, you will focus on further professionalizing and automating our workflow to provide the best support for our project and tender teams. You report to the department manager Document Control.

Internally, you will collaborate with various disciplines. You will also engage with external stakeholders such as clients, suppliers, certification authorities, and more. Every day is slightly different, and that's exactly what keeps you motivated!

Your responsibilities

Coordinate and lead the project document control team, ensuring traceability of all project deliverables using our SharePoint-based Document Management System;
Managing and processing of internal and external documents;
Prepare project-specific Document Management Plans, incorporating client-specific requirements and ensuring compliance with the Van Oord Management System (VOMS). You are responsible for the compliance of all project deliverables with the project document management plan;
Establish document workflows for clients, certifying authorities, subcontractors, and suppliers based on agreed-upon review schedules;
Attend project meetings, providing Document Control input;
Contribute to the improvement of our Document Management System for Projects (DMS4P);

Job requirements

We are seeking an individual with great communication skills, strong organizational abilities, and attention to detail to efficiently manage project documents. Next to that:

Higher Vocational Education (HBO) working and thinking level ;
SharePoint experience;
10+ years of experience in document control, including leadership roles;
Proficiency in written and spoken English;
Proficiency in written and spoken Dutch preferred;
Minimum 32hrs availability;
Working days to be discussed in case of parttime availability ;
Living in the Netherlands within 1 hour travelling distance of Van Oord office (Rotterdam and/or Gorinchem);
Willingness to spread working days over locations Gorinchem, Rotterdam and (if preferred) partly from home;

Your proactive and persistent attitude will be invaluable in overcoming challenges. The ability to provide clear guidance and leadership to the team is crucial for success in this role. Join us at Van Oord, where your expertise will drive our mission to create a sustainable future powered by innovation and safety.

The position

Your workplace

Your responsibilities

Coordinate and lead the project document control team, ensuring traceability of all project deliverables using our SharePoint-based Document Management System;
Managing and processing of internal and external documents;
Prepare project-specific Document Management Plans, incorporating client-specific requirements and ensuring compliance with the Van Oord Management System (VOMS). You are responsible for the compliance of all project deliverables with the project document management plan;
Establish document workflows for clients, certifying authorities, subcontractors, and suppliers based on agreed-upon review schedules;
Attend project meetings, providing Document Control input;
Contribute to the improvement of our Document Management System for Projects (DMS4P);

Job requirements

We are seeking an individual with great communication skills, strong organizational abilities, and attention to detail to efficiently manage project documents. Next to that:

Higher Vocational Education (HBO) working and thinking level ;
SharePoint experience;
10+ years of experience in document control, including leadership roles;
Proficiency in written and spoken English;
Proficiency in written and spoken Dutch preferred;
Minimum 32hrs availability;
Working days to be discussed in case of parttime availability ;
Living in the Netherlands within 1 hour travelling distance of Van Oord office (Rotterdam and/or Gorinchem);
Willingness to spread working days over locations Gorinchem, Rotterdam and (if preferred) partly from home;